404 Payroll
Original Approval Date: April 19, 1995
Revision Effective: December 1, 2016
Supersedes:
As Miami County is the Board's fiscal agent, policies and procedures related to payroll Miami County payroll processing are established by the Miami County Auditor's office.
Schedule. There are normally twenty-six (26) pay periods per year, each consisting of two (2) weeks. The bi-weekly pay period for Tri-County Board employees begins at 7:00 p.m. Friday and ends at 7:00 p.m. the second succeeding Friday.
Pay day shall be Friday, one (1) week following the end of each two (2) week pay period. The first pay for all new employees is normally via a regular paycheck and subsequent payroll will be via direct deposit. Pay stub information is emailed to employees.
Pay advances are not permitted.
Overtime. Salaried or hourly Non-Exempt employees may not work overtime without prior supervisory approval. While payment of overtime will be made, failure to obtain supervisory approval may result in disciplinary action.
Overtime shall only be paid for actual time worked over 40 hours per week. The use of sick leave, vacation leave, or any other type of leave used shall not be considered actual time worked for the purpose of calculating overtime.
All staff shall submit required documentation of time worked and leave requests per Tri-County Board and Miami County procedures and schedules in order to meet payroll processing deadlines.
Deductions. Certain deductions shall be withheld from employee's paychecks as required by law and in accordance with the County's benefit plans or as requested by an employee. Such deductions include Public Employees Retirement System (PERS) contributions, income taxes, Medicare tax, medical insurance premiums, or other approved deductions (e.g., deferred compensation, child support, etc.). The County may refuse to make deductions not required by law which it deems not in its best interest.
Employees are required to complete withholding tax forms (W-4) upon initial employment and also inform the Board’s CFO of any dependency change whenever such change occurs. The CFO shall assist employees as needed in assuring that any necessary changes are submitted to the Miami County Auditor.
All questions and requests related to health care related payroll deductions should be directed to the Board's CFO, who will assist employees as needed in completing and submitting necessary forms to the Miami County Auditor.
Revision Effective: December 1, 2016
Supersedes:
As Miami County is the Board's fiscal agent, policies and procedures related to payroll Miami County payroll processing are established by the Miami County Auditor's office.
Schedule. There are normally twenty-six (26) pay periods per year, each consisting of two (2) weeks. The bi-weekly pay period for Tri-County Board employees begins at 7:00 p.m. Friday and ends at 7:00 p.m. the second succeeding Friday.
Pay day shall be Friday, one (1) week following the end of each two (2) week pay period. The first pay for all new employees is normally via a regular paycheck and subsequent payroll will be via direct deposit. Pay stub information is emailed to employees.
Pay advances are not permitted.
Overtime. Salaried or hourly Non-Exempt employees may not work overtime without prior supervisory approval. While payment of overtime will be made, failure to obtain supervisory approval may result in disciplinary action.
Overtime shall only be paid for actual time worked over 40 hours per week. The use of sick leave, vacation leave, or any other type of leave used shall not be considered actual time worked for the purpose of calculating overtime.
All staff shall submit required documentation of time worked and leave requests per Tri-County Board and Miami County procedures and schedules in order to meet payroll processing deadlines.
Deductions. Certain deductions shall be withheld from employee's paychecks as required by law and in accordance with the County's benefit plans or as requested by an employee. Such deductions include Public Employees Retirement System (PERS) contributions, income taxes, Medicare tax, medical insurance premiums, or other approved deductions (e.g., deferred compensation, child support, etc.). The County may refuse to make deductions not required by law which it deems not in its best interest.
Employees are required to complete withholding tax forms (W-4) upon initial employment and also inform the Board’s CFO of any dependency change whenever such change occurs. The CFO shall assist employees as needed in assuring that any necessary changes are submitted to the Miami County Auditor.
All questions and requests related to health care related payroll deductions should be directed to the Board's CFO, who will assist employees as needed in completing and submitting necessary forms to the Miami County Auditor.
