309 Contingency Plan for the Replacement of the Executive Director
Original Approval Date: June 21, 2006
Revision Effective: June 17, 2009
Supersedes: #220
In the event of an unplanned permanent absence of the Tri-County Board’s Executive Director; this policy outlines the steps to be taken by the Board of Directors to insure the uninterrupted continuation of oversight, leadership and management of the Board’s system of care and day-to-day operations.
Step One:
Upon learning of the unplanned permanent absence of the Executive Director; the Tri-County Board Chairperson shall as soon as practical (and within 7 – 10 days) call an emergency meeting of the Executive Committee for the purposes of formalizing a transitional plan. The Chairperson may wish to include the Board attorney and senior Board staff personnel to assist in planning.
The agenda of the emergency meeting of the Executive Committee shall include but not necessarily be limited to:
A. The selection of an Interim Director; including;
1. Discussion and selection of a qualified individual to serve as the Interim;
2. Discussion and decision upon terms and conditions including rate of pay;
3. Formal Resolution (to be ratified by the Full Board) by the Executive Committee addressing A; #1 and #2 plus approval of signature authority of the Interim on behalf of the Board of Directors.
B. The initiation of a formal Executive Director search process;
1. Affirmation of the Executive Committee as the Search Committee;
2. The selection of a search methodology (i.e. a self directed search by the Board or the hiring of a private search firm (please refer to Attachment 1));
3. The establishment of a budget, goals/timeframes, qualifications, products (i.e. advertisements, interview questionnaire and scoring, etc) and the identification of additional interviewers (in addition to the Search Committee) that correspond with the selected methodology;
4. Formal Resolution (to be ratified by the Full Board) reflecting decisions made relating to B; #1, #2 and #3.
5. Members of the Search Committee will be designated to contact ODMH, ODADAS; OACBHA, the Darke, Miami and Shelby County Commissioners and other appropriate community partners to inform them of the vacancy and plans of the Board to conduct a search.
Note: A Special Full Board Meeting may be necessary to assist in meeting timeline in A and B.
Step Two:
The Board of Directors will execute the plans developed and approved in Step One (A) and (B) until such time that a final qualified Executive Director candidate is identified. The Board Chairperson and Board Attorney (in conjunction with the Search Firm if that methodology has been established) will enter into negotiations with the identified candidate for the purposes of establishing an Employment Agreement. Upon completion of the negotiation period, the Board of Directors will formally approve the final document and authorize the Board Chairperson to enter into the agreement.
Step Three:
The Board of Directors will establish a transition plan for the new Executive Director which may include:
Revision Effective: June 17, 2009
Supersedes: #220
In the event of an unplanned permanent absence of the Tri-County Board’s Executive Director; this policy outlines the steps to be taken by the Board of Directors to insure the uninterrupted continuation of oversight, leadership and management of the Board’s system of care and day-to-day operations.
Step One:
Upon learning of the unplanned permanent absence of the Executive Director; the Tri-County Board Chairperson shall as soon as practical (and within 7 – 10 days) call an emergency meeting of the Executive Committee for the purposes of formalizing a transitional plan. The Chairperson may wish to include the Board attorney and senior Board staff personnel to assist in planning.
The agenda of the emergency meeting of the Executive Committee shall include but not necessarily be limited to:
A. The selection of an Interim Director; including;
1. Discussion and selection of a qualified individual to serve as the Interim;
2. Discussion and decision upon terms and conditions including rate of pay;
3. Formal Resolution (to be ratified by the Full Board) by the Executive Committee addressing A; #1 and #2 plus approval of signature authority of the Interim on behalf of the Board of Directors.
B. The initiation of a formal Executive Director search process;
1. Affirmation of the Executive Committee as the Search Committee;
2. The selection of a search methodology (i.e. a self directed search by the Board or the hiring of a private search firm (please refer to Attachment 1));
3. The establishment of a budget, goals/timeframes, qualifications, products (i.e. advertisements, interview questionnaire and scoring, etc) and the identification of additional interviewers (in addition to the Search Committee) that correspond with the selected methodology;
4. Formal Resolution (to be ratified by the Full Board) reflecting decisions made relating to B; #1, #2 and #3.
5. Members of the Search Committee will be designated to contact ODMH, ODADAS; OACBHA, the Darke, Miami and Shelby County Commissioners and other appropriate community partners to inform them of the vacancy and plans of the Board to conduct a search.
Note: A Special Full Board Meeting may be necessary to assist in meeting timeline in A and B.
Step Two:
The Board of Directors will execute the plans developed and approved in Step One (A) and (B) until such time that a final qualified Executive Director candidate is identified. The Board Chairperson and Board Attorney (in conjunction with the Search Firm if that methodology has been established) will enter into negotiations with the identified candidate for the purposes of establishing an Employment Agreement. Upon completion of the negotiation period, the Board of Directors will formally approve the final document and authorize the Board Chairperson to enter into the agreement.
Step Three:
The Board of Directors will establish a transition plan for the new Executive Director which may include:
- A news release to local newspapers and news outlets introducing the Executive Director;
- A planned, formal event or mixer which will facilitate introductions between the Executive Director and consumers, NAMI affiliates, provider agency staff, Board members, Board staff, elected officials and other community partners.
- Arrangement for a tour of all system’s agency’s, facilities and Board owned properties;
- Contact with the Ohio Association of County Behavioral Health Authorities for inclusion of the Executive Director in the Board Executive Mentorship program.
- Contact of ODMH and ODADAS.
- Make available copies of all relevant plans and documents to assist in the acclimation process; and,
- Assistance in making appointments with local elected officials and lawmakers.
