122 Inventory System
Original Approval Date: April 15, 2020
Reviewed: September 21, 2022
Revised: January 21, 2025
Tri-County Board of Recovery and Mental Health Services will maintain a comprehensive inventory system for furnishings and equipment. An inventory list of all equipment and furnishings valued at $400 or more shall be maintained. The value of capital improvements shall be added to the value of the buildings. New items are to be added to the inventory as they are purchased and delivery is received.
Each item on the inventory listing is to have a unique inventory number permanently fastened to it. The inventory number may be located in an inconspicuous place, but must be readily found for the sake of inventory updates.
The Director of Finance shall maintain a master copy of all inventory. The Director of Finance or assigned staff shall be responsible for conducting an annual inventory inspection.
Inventory entries shall be made in a standardized format and shall include, at a minimum, such information as:
a. Inventory Number: Each separate item in the inventory, shall have its own unique inventory number.
b. Room Number: To help identify where the item(s) are located.
c. Location: To help identify where the item(s) are located.
d. Description/Model: Give a completed description of the item to enable easy recognition. Include a description, brand, or color to assist in identification of an item(s).
e. Purchase: Date item(s) were purchased/paid for.
f. Cost: This is the purchase price of the item(s).
g. Serial Number: Serial number of item(s), if applicable, to assist in identification of an item(s).
h. Dispose: Used to identify why the item was removed from inventory.
i. Dispose Date: Date item(s) were disposed of/removed from inventory.
Reviewed: September 21, 2022
Revised: January 21, 2025
Tri-County Board of Recovery and Mental Health Services will maintain a comprehensive inventory system for furnishings and equipment. An inventory list of all equipment and furnishings valued at $400 or more shall be maintained. The value of capital improvements shall be added to the value of the buildings. New items are to be added to the inventory as they are purchased and delivery is received.
Each item on the inventory listing is to have a unique inventory number permanently fastened to it. The inventory number may be located in an inconspicuous place, but must be readily found for the sake of inventory updates.
The Director of Finance shall maintain a master copy of all inventory. The Director of Finance or assigned staff shall be responsible for conducting an annual inventory inspection.
Inventory entries shall be made in a standardized format and shall include, at a minimum, such information as:
a. Inventory Number: Each separate item in the inventory, shall have its own unique inventory number.
b. Room Number: To help identify where the item(s) are located.
c. Location: To help identify where the item(s) are located.
d. Description/Model: Give a completed description of the item to enable easy recognition. Include a description, brand, or color to assist in identification of an item(s).
e. Purchase: Date item(s) were purchased/paid for.
f. Cost: This is the purchase price of the item(s).
g. Serial Number: Serial number of item(s), if applicable, to assist in identification of an item(s).
h. Dispose: Used to identify why the item was removed from inventory.
i. Dispose Date: Date item(s) were disposed of/removed from inventory.
