Tri-County Board of Recovery and Mental Health Services
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937.335.7727

122 Inventory System

Original Approval Date: April 15, 2020
Reviewed: September 21, 2022


Tri-County Board of Recovery and Mental Health Services will maintain a comprehensive inventory system for furnishings and equipment.  An inventory list of all equipment and furnishings valued at $250 or more shall be maintained.  The value of capital improvements shall be added to the value of the buildings.  New items are to be added to the inventory as they are purchased and delivery is received.

Each item on the inventory listing is to have a unique inventory number permanently fastened to it.  The inventory number may be located in an inconspicuous place, but must be readily found for the sake of inventory updates.

The Director of Finance shall maintain a master copy of all inventory.  The Director of Finance or assigned staff shall be responsible for conducting an annual inventory inspection.

Inventory entries shall be made in a standardized format and shall include, at a minimum, such information as:

a. Inventory Number:  Each separate item in the inventory, shall have its own unique inventory number.
b. Room Number:  To help identify where the item(s) are located.
c. Location: To help identify where the item(s) are located.
d. Description/Model:  Give a completed description of the item to enable easy recognition.  Include a description, brand, or color to assist in identification of an item(s).
e. Purchase:  Date item(s) were purchased/paid for.
f. Cost:  This is the purchase price of the item(s).
g. Serial Number:  Serial number of item(s), if applicable, to assist in identification of an item(s).
h. Dispose:  Used to identify why the item was removed from inventory.
i. Dispose Date:  Date item(s) were disposed of/removed from inventory.

24-Hour Crisis Hotline 800.351.7347

If you or someone you know is in crisis and needs help, please call the Tri-County CRISIS Hotline.
Please note, the 24-Hour Crisis Hotline serves only residents of Miami,
Darke, and Shelby counties in Ohio.
In crisis but can't talk? Text 4Hope to 741741
National Suicide Prevention Lifeline Call or Text 988

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Tri-County Board of Recovery & Mental Health Services
1280 N. County Road 25A, Suite #1
Troy, OH 45373
937.335.7727 | FAX 937.335.8816

M-F 8:00AM - 4:30PM. Closed federal holidays.

Services provided are funded in whole or in part by your continued support of the Tri-County Mental Health Levy.
The Tri-County Board of Recovery and Mental Health Services is an Equal Opportunity Employer