105 Contracts, Leases, and Agreements
Original Approval Date: November 19, 1997
Revision Effective: July 15, 2009
Supersedes: #148
Reviewed: March 18, 2015
A major function of the Tri-County Board is contracting for alcohol, drug, and mental health services with providers, programs and groups throughout our region. The Board must have documents that describe the facility, relationships and services expected. In order to establish minimum requirement for these legal arrangements, the Board establishes this policy.
The Board must have in place a contract, lease or agreement with each individual, legal entity, or group with which it officially carries out its mission. These documents are those through which it provides or receives services, equipment, real property or facilities. The contracts, leases and or agreements must be for a specified term not to exceed three years. They may automatically renew.
Elements to be included in these agreements are a detailed description of the services, property, equipment or facilities purchased through the contract, the right to access for inspections, the requirement for fiscal audits, the right to require reports to protect the public’s interests, eligibility requirements for use, fee setting, compensation limits, rate limits, quality assurance requirements, insurance requirements and the ability to amend the arrangement as necessary. Contracts, leases, and agreements will be approved by the Board and executed by the Executive Director and the Board Chairperson if necessary. All agreements may be terminated with proper procedures. There shall be an opportunity for dispute resolution prior to termination. All legal documents should be reviewed by the Board’s legal counsel for approval as to form prior to execution.
All laws, rules, and regulations of the State of Ohio and the U.S. government shall be followed in these agreements. Services rates are set as outlined in the Board’s current Allocation Manual. Civil rights laws and other federal requirements will be adhered to in these agreements. Other terms or requirements may be added by the Executive Director as may be prudent and ethical.
The Executive Director will send 120-day notices to contract entities at least 120 days before the contract termination date describing proposed contract changes and outlining the rationale for the proposed changes.
Revision Effective: July 15, 2009
Supersedes: #148
Reviewed: March 18, 2015
A major function of the Tri-County Board is contracting for alcohol, drug, and mental health services with providers, programs and groups throughout our region. The Board must have documents that describe the facility, relationships and services expected. In order to establish minimum requirement for these legal arrangements, the Board establishes this policy.
The Board must have in place a contract, lease or agreement with each individual, legal entity, or group with which it officially carries out its mission. These documents are those through which it provides or receives services, equipment, real property or facilities. The contracts, leases and or agreements must be for a specified term not to exceed three years. They may automatically renew.
Elements to be included in these agreements are a detailed description of the services, property, equipment or facilities purchased through the contract, the right to access for inspections, the requirement for fiscal audits, the right to require reports to protect the public’s interests, eligibility requirements for use, fee setting, compensation limits, rate limits, quality assurance requirements, insurance requirements and the ability to amend the arrangement as necessary. Contracts, leases, and agreements will be approved by the Board and executed by the Executive Director and the Board Chairperson if necessary. All agreements may be terminated with proper procedures. There shall be an opportunity for dispute resolution prior to termination. All legal documents should be reviewed by the Board’s legal counsel for approval as to form prior to execution.
All laws, rules, and regulations of the State of Ohio and the U.S. government shall be followed in these agreements. Services rates are set as outlined in the Board’s current Allocation Manual. Civil rights laws and other federal requirements will be adhered to in these agreements. Other terms or requirements may be added by the Executive Director as may be prudent and ethical.
The Executive Director will send 120-day notices to contract entities at least 120 days before the contract termination date describing proposed contract changes and outlining the rationale for the proposed changes.
